CALL TO ORDER and ADOPT MINUTES: 2/16/23 President Matt Tribble called the meeting to order at 6:05p.m. @CTCC. The minutes were read and a motion was made to approve them with corrections/amendments by Ellen and seconded by Tammy. The motion passed.
Board Members Present:
Matt Tribble, Alyssa Lovett, Lee Reberger, Tammy Emmert, Ellen McCullough, Carl McKinney, Amy Cleveland, Bryan Schroeder
CTCC Members present: None
REPORT OF OFFICERS
President’s Report – Matt
- Noises Off tickets sales so far: Friday – 65 Sat – 54 Sun – 42
Treasurer’s Report
- Amy presented the financial report. January is looking good due to the insurance payout.
- We are still being charged for trash service by the city, which they are unable to provide for us. Amy will call and check on this. She will see if they will discount the trash services or provide us with an alternative trash service.
COMMITTEE REPORTS
- We are voting to approve the new committee assignments. No reports at this time.
OLD BUSINESS
- Committee Recommendations: The following committee rosters were introduced and debate opportunities were given to each board member. The rosters were all approved without dissenting votes.
Marketing & Membership
Chairs: Ashlee Vitz
Members: Ellen McCullough, Bryan Schroeder, Alyssa Lovett, Valerie Clark
Budget & Finance
Chair: Amy Cleveland
Members: Elaine Clarke, Matt Loughmiller, Michelle Engle, Kelly Branum
Facilities Maintenance
Chair: Matthew Tribble
Members: Michelle McCrea, Kevin McCrea, Pat Beyers
Production Management
Chair: Bryan Schroeder
Members: Ellen McCullough, Amanda Loughmiller, Kevin McCrea, Alyssa Lovett, Carl McKinney, Michelle McCrea, Dennis Morris
Team: Clarissa McCullough, Jim Wilkison
Artistic Direction
Chair: Lee Reberger
Members: Elaine Clarke, Ellen McCullough, Michelle McCrea, Tammy Emmert, Clarissa McCullough, Nancy Kulow
Community Engagement
Chair: Tammy Emmert
Members: Amy Cleveland, Matthew Tribble
Team: Alyssa Lovett, Valerie Clark
Grant Writing
Co-Chair: Ellen McCullough and Ashlee Vitz
Members: Amy Cleveland, Valerie Clark, Elaine Clarke, Tammy Emmert
By-laws
Chair: Alyssa Lovett
Members: Lee Reberger, Ellen McCullough, Amy Cleveland, Tammy Emmert, Bryan
Schroeder, Michelle McCrea.
Summer Workshops
Chair: Clarissa McCullough
Members: Elaine Clarke, Alyssa Lovett, Valerie Clark, Amy Cleveland, Lee Reberger
Teams: Ellen McCullough
NEW BUSINESS
- Matthew is going to put together a request for new lights for the building.
- Insurance follow-up – Lee is contacting Servpro – he is still waiting on their reply.
- Amy suggested maybe locking the file folders. She said that some of the files may have been moved because they were out of order. Matt will add it to the facilities management.
- Amy will order the dehumidifier that Alyssa sent (from Amazon).
- Alyssa will reach out to Jordan Moran about the audit.
- Do not turn off the breakers on the third floor. Turn on the stairwell breaker by the men’s restroom, and go upstairs. When you go up there, you should be able to pull the string for the lights you want. DO NOT turn off the breakers on the third floor. Matthew will make a sign.
- Alyssa makes a motion to create the grant writing committee for this year to evaluate and apply for grants for this year with the membership to be co-chairs Ellen McCullough and Ashlee Vitz, with members Amy Cleveland, Tammy Emmert, Valerie Clark, Elaine Clarke. Bryan seconded the motion. Motion passed
- Matt makes a motion to create the summer workshops committee to have their programs wrapped up by October 1st with the committee report to the board for the annual meeting. Chair: Clarissa McMullough, with members Amy Cleveland, Alyssa Lovett, Lee Reberger, Valerie Clark, Elaine Clarke. Motion passed
- Matt moves to give the fire extinguisher letter from Koorsen to Facilities Management.
- Ellen will take the Catalog of New Plays to Lee.
- Amy is going to buy new pitchers, stamps, and envelopes. Amy will present an office supplies budget for general use at the next meeting.
- Matt donated paper towel dispensers for the restrooms.
- Matt would like to throw in the YA performance included in the Season Ticket holders benefits.
- Ellen inquired about the 501c3 approval letter for the IRS. Amy will look for this.
ADJOURN
Second Tuesday of every month at 6:00pm.
Alyssa made a motion to adjourn the meeting at 7:31pm. Tammy seconded. Meeting adjourned at 7:34pm.
Upcoming Meetings:
Tuesday, March 14th
Tuesday, April 11th
Tuesday, May 9th
Tuesday, June 13th
Tuesday, July 11th
